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Info For Journal Club Speakers

Journal Club overview

Our seminars are on Friday afternoon from 4:00 to 5:00 in Newman Lab room 311, with cookies and coffee just before. The audience is mostly high energy physics experimentalists, including students, research associates, and faculty, and usually numbers between 20 and 40 people. Depending on the topic there may be some accelerator physicists and/or theorists. Generally afterwards a few people will gather to take you out to dinner and enjoy some of Ithaca's fine dining.

Travel Information

What to do

  1. Make reservations, inform seminar coordinator.
  2. Finalize travel plans.
  3. Please be sure to read the reimbursement info at the bottom of this page.
  4. Send coordinator title and abstract of talk.
  5. Fill out this form so that access to the lab's wireless network can be arranged. If possible, bring a wireless card, if you don't have one, the lab can loan you one for your stay.
  6. Come to Cornell, give a talk, get reimbursement forms.
  7. Return home, mail completed forms to coordinator at Cornell, and get reimbursed.

Air tickets, car rental

  • You must fly a domestic carrier to Ithaca or Syracuse. Cornell reimburses only travel cost within the US, unless other arrangements have been made with the speaker in advance. Cornell can reimburse international airfare only if it is through a US carrier.
  • Book your flight in advance, stay over Saturday night if possible.
  • Only two airlines serve Ithaca: US Airways and Northwest. Check the airline information or find more general travel information. No car rental is necessary if you fly to Ithaca
  • You also can fly to Syracuse and drive from there to Ithaca, or use the Ithaca Airline Limo Service, which runs between SYR and ITH: (607) 273-3030; 1(800) 273-9197. The driving time to Ithaca from Syracuse is about 1 hour and 15 mintues.
  • Car rental: Cornell University can reimburse car rental expenditure if you fly into Syracuse.

Directions and maps

  • Directions to Ithaca from many places.
  • CU Campus Map. Wilson Lab is at F6. The Journal Club takes place in Newman Lab (G4), approximately 10 minutes walk from Wilson Lab. The Best Western University Inn is located at the East Hill Plaza (just south of H7).

Accommodation

Typically Cornell will take care of hotel reservations, once travel plans are finalized. Best Western University Inn (East Hill Plaza, 607-272-6100) is conveniently located within walking distance of the Cornell campus.

Reimbursement

  • If in doubt, contact the seminar coordinator or the accounts coordinator (Bill Franklin, (607)255-4882).
  • Cornell will reimburse your domestic airfare, car rental, hotel accommodation, and meal expenses.
  • While at Cornell, please get two copies of reimbursement forms from the seminar coordinator.
  • Fill out one of the forms, attach all receipts, and sign both forms. Copies of receipts can only be accepted if costs are shared with other institutes and Cornell University is reimbursing less than half.
  • Reimbursement forms must be submitted no later than 90 days after the talk.
  • Reimbursement forms can be sent to

Bill Franklin
Wilson Laboratory
Cornell University
Ithaca, NY 14853-8001

Day of the talk

Parking at Cornell

  • There is no free parking at Cornell, and there is little paid parking near Newman Lab. As a result, the easiest way to get to Cornell is to take the hotel shuttle. Alternatively, a 20 minute walk will get you from the Best Western to Wilson Lab; Newman Lab is about 12 minutes further.
  • If you decide to drive, you may park at the upper entrance to Wilson Lab (K lot) or at the lower entrance (W lot) and the seminar coordinator can get a parking permit for you. Maps
  • Or you can park in a pay lot (be reimbursed later).

In the lab

  • Find the seminar coordinator: Ritchie Patterson, 116 Newman Lab, 607-255-4374 (5-4374 from any phone on campus).
  • She will get a desk and help set you up.
  • Take a tour of the lab - CESR, CLEO, CHESS, SRF.
  • Meet people.
  • Grad Student Pizza Lunch usually takes place at noon, Small Conference Room at Wilson Lab.
  • Journal Club usually takes place at 4.00 pm, Room 311 at Newman Lab.

Pizza lunch

Prior to the seminar, between noon and 1pm, our graduate students would like to invite you for a pizza lunch at Wilson Lab. This is an event for students only, and as part of the event, we encourage you to give a brief -- and completely informal -- pedagogical preview of your talk. Certainly for the newer students, but even for the not-so-new students, this can be very helpful in making the seminar more accessible. This could be just 10 minutes or so. While some speakers may prepare a little presentation for this, many simply use their introductory slides as a guide to conversation, and take the opportunity to cover them in more detail than typically happens in a seminar setting. I think this is generally a fairly lively event with lots of conversation, and questions from the students. If you would like to join in on this lunch, just let me know.

Internet connection

Since you will quite likely want to use your laptop while you're here, you should register it ahead of time to ensure access to our wireless network. The registration page is here: https://wiki.lepp.cornell.edu/lepp/bin/view/Computing/LaptopRegistration

Miscellaneous

  • Useful phone number: 607-255-4882 - lab secretary. She can page anyone in the lab.
  • Within campus dial X-XXXX; for an outside number dial 9 first.
  • Physics library: 2nd floor of Clark Hall, next to Newman Lab.
  • Please bring a copy of your talk.

Ithaca

You might also be interested in knowing more about Ithaca. If you have time, consider visiting some Ithaca attractions, like taking a walk through the Cornell Plantations, or visiting local wineries (the closest ones are on the Cayuga Wine Trail.).

Also, find out what the weather is like.